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TIA - Submission

Submit TIA Data

Purpose: Guide districts through data submission and post-submission checks to ensure complete, accurate submissions to TEA.

Submission Process Overview

Prepare data files. Confirm observation, student growth, and teacher assignment datasets are complete and validated.
Verify teacher eligibility. Ensure designation candidates are correctly identified; resolve missing or conflicting records.
Use Region 14 checklist. Run pre-submission validations and fix errors before upload.
Submit via TIA Portal. Upload through TIA Portal Secure Environment; note confirmation.
Review TEA feedback. Check validation reports and correct flagged items.
Archive & communicate. Save all files/reports and inform campus teams of outcomes.

 

Key Dates
  • Data Submission Window: Mid-October (after data-capture year)
  • Validation Feedback: Winter–Early Spring
  • Designations & Allotments: April

Confirm dates with TEA each year; update your district timeline accordingly.

Support

Region 14 Submission Checklist

Checklist
Pre-submission steps to verify data integrity.
ESC 14 Submission Checklist

File Formatting & Validation

Use TEA’s required templates. Match district/campus/teacher codes exactly and ensure growth measure and designation fields align with your approved system.

Example Submission Columns
Column Example Entry Notes
District ID 221901 6-digit TEA district code
Campus ID 221901041 District Code + 3-digit Campus code
Teacher ID 123456 PEIMS / TEA UID
Service ID 02500100 Course/assignment code (8-digits)
Designation Exemplary Acknowledged / Recognized / Exemplary / Master / No Designation
% Meeting Growth 68% Local calculation or state measure
Validation Tips: Upload a test file early to surface format errors; keep codes consistent across files; ensure rosters and assignments match.

Determining Growth Measures for “District Determined”

For teacher categories without STAAR progress or where growth is locally defined, districts must select a valid local measure and document the method thoroughly.

  1. List teacher groups requiring a local growth metric (e.g., fine arts, CTE, early grades).
  2. Select the metric: SLO, pre/post assessment, rubric/portfolio, or other approved method.
  3. Define calculation: target setting, scoring rules, and “meets/exceeds” thresholds.
  4. Standardize across campuses and store exemplars/evidence for audit.
  5. Record the final % Meeting Growth in the submission template.
Region 14 Template
Local Growth Determination worksheet (by teacher category).
contact John Lally jlally@esc14.net

Templates for Data Submission

TEA Submission Template
Use the official TEA file with required headers.
Open TEA Resources

Post-Submission Checks

  1. Confirm TIA Portal acknowledgment for successful file uploaded.
  2. Download and review TEA validation reports; note discrepancies.
  3. Correct and re-upload any flagged items.
  4. Archive submitted files and TEA reports in a secure district folder.
  5. Communicate outcomes and next steps to campus leadership.

TEA Resources

Additional Support for TIA Leads

Region 14 Contacts

Name Role Email Phone
Stephanie Hammer TIA Program Lead shammer@esc14.net (325) 675-7018
Kimberly Brumley TIA Consultant • T-TESS Calibration kbrumley@esc14.net (325) 675-7051
Jaime Tindall TIA Consultant jtindall@esc14.net (325) 675-8644
John Lally TIA Consultant & Data Analyst jlally@esc14.net (325) 675-8667
Michael Cano Principal/Superintendent ACP & TIA Consultant mcano@esc14.net (325) 675-7029