Business Services

Region 14’s Center for Business Services is responsible for business operations for the Service Center, providing administrative and financial assistance and support to school districts within our region, software support for districts using TxEIS, assistance and support to outside agencies for whom Region 14 serves as the fiscal agent, and much more. 

Reminders

Be sure to check out our Calendar located in the grey column to the left of this page -Listed as Business Managers of the ESC 14 - Calendar of Events!!!

 

School District and Campus Websites:

 Required and Optional Internet Postings
Published online in TASB School Law eSource

References to online resources are hyperlinked, at
tasb.org/Services/Legal-Services/TASB-School-Law-eSource/Business/documents/sch-dist-and-campus-
website-charts.pdf.

For more information on this and other school law topics, visit TASB School Law eSource at schoollawesource.tasb.org.

 

Important Reminders

Mid Year PEIMS due to ESC for Review around January 15 –Send your Audit Report C-1, C-2 C-3 if you would like the TxEIS Team to review.

Mid Year PEIMS due to TEA January 28

Resubmit Fall PEIMS due to TEA January 14

W-2 Due to Employees and SSA Feb 1

Reminders from the General Instructions for Forms W-2 and W-3 (2020): Due date for filing with SSA. The due date for filing 2020 Forms W-2, W-2AS, W-2CM, W-2GU, W-2VI, W-3, and W-3SS with the SSA is February 1, 2021, whether you file using paper forms or electronically.

1099 due to Vendors by Feb 1

 

TASBO Calendar -  listing of NEW task

https://drive.google.com/file/d/1K0K-15swZf-T_rTK-A-M2xuF_b9PqpBx/view?usp=sharing

 

TxEIS News

 

Zoom - Recording Dec 16

Covering

Intro & 1099 Start at 0 ends at 35:48

W-2 Start at 35.48

1st Payroll of the new year and Tax Tables – start at 1:39

ACA Start at 1:43:50 - More information to follow.

https://us02web.zoom.us/rec/play/EkmYeN-hUQT0uuJlcMybfmA1oKlWgJm4g2mR12Cgo_H83leIDQhJIyNLqlv7ROkqWWXpe7wTjldZNU-1.q7MRaDcsNe7UiFNG?autoplay=true&startTime=1608130953000

 

January Business

at a Glance

First Payroll of the Calendar Year Checklist

Process W-2 Forms

Process 1099 Forms

Finance

Complete the template estimate using first semester data.

In odd years, begin bank depository contract renewal or prepare for RFP or RFQ.

Complete indirect cost rate application if needed. (Note: LEAs claiming SHARS/Medicaid reimbursement will usually need to do this.)

Coordinate completion of the audit for August 31st audit preparation. (Due by January 28th.)

• Review the audit draft, and pay attention to the items that impact FIRST rating: unmodified audit opinion, no material weaknesses in internal controls, no instances of noncompliance material to financial statements, and positive net assets on the Statement of Net Assets.
• Ensure that the board will accept the audit prior to TEA's due date.
• Verify if the auditor or LEA will electronically submit the audit to TEA.
• Verify if the auditor will send to MAC if the LEA has outstanding bonds. Verify if any other entities should receive a copy of the audit (grant agencies, etc.).
• Publish the audit Statement of Revenues, Expenditures, and Changes in Fund Balances in the local newspaper.
• Post audit opening balances, if needed. Review the opening balances and correct them as needed.

Fiscal agents should send member districts 033 records to use in reviewing final prior year compliance with IDEA-B MOE.

PEIMS

Complete the PEIMS Mid-Year submission.

Human Resources

Complete the W-2 filing to the SSA. (Due by Feb 1)

Complete ACA 1095 reporting.

Complete fourth quarter payroll reports for 941 and unemployment.

Compare tax tables to IRS Circular E. After the last December payroll or prior to the first January payroll, upload the new tax tables.

Review the limits in payroll tax tables for Social Security and Medicare wages as published in the IRS Circular E.

Remind employees to file a new W-4 to claim exemption from withholding if needed. 

 

Our Workdays that will start  January 2021,

attendees will need to

register in PitStop

and on the Google Workday form:

https://docs.google.com/forms/d/e/1FAIpQLScK2rXWGm26MU4FrOJ4F5VwA6JLKfnZ6rFKbXEnWw97SlLRDw/viewform?usp=sf_link

 

Sign up for a face-to-face Workday's by noon of the preceding Monday by completing the Workday Request on our website. 

 

TxEIS Calendar:

January 12 - Workday - Callahan - 1099, W-2 & ACA

January 14 -  Resubmit Fall PEIMS due to TEA

January 15 - Mid Year PEIMS due to ESC for Review

January 27 - Business Forum 1st half

  TxEIS Workday - 2nd half

January 28 - Mid Year PEIMS Due to TEA

  TxEIS Workday - 1099, W-2, ACA Callahan

 

 

For Help

Please use the ticket system on our website, send an email, or leave a message on our voicemail for Help. 

General Information

Send Phyllis Provan an email at pprovan@esc14.net on any meetings that you feel would be beneficial to our district staff. We just need to know what you would like to learn or get a refresher course on.

PITStop

Emily Jeffrey: Chief Financial Officer

Business Forum

February, 2020

Agenda

Packet - Documents

 

March, 2020

Packet - Document

 

April, 2020

     Title 2A and 4 Updates PowerPoint 

 

June 29, 2020

Documents

ESSER Grant

 ZOOM

 

                                                                                              Business Consortium                                             

March, 2020

Federal Updates for Business Managers

 

October 14

  •  Investment Training - Mike Allison. Register in PitStop

 

November 19

  • TSDS Training - Tandi Cox. Register in PitStop.

 

December 3 

  • Training on the kinds of data to collect, how it is used & how it can impact - Cecil Mardis