Administration - Board Minutes

MINUTES
December 17, 2020

The Board of Directors of Region XIV Education Service Center met in regular session via
Zoom at 11:30 a.m. on Thursday, December 17, 2020, at 1850 Highway 351; Abilene, Texas.

Board members present were: Dr. Gene Shelhamer, Barbara Pittman, Roger Huber, Don
Ballard, Sue Pond and Kay Hamlin.

Staff members present were: Shane Fields, Rose Burks, Emily Jeffrey, Angie Mendoza, Emilia
Moreno, Lisa White, Cody Carson, Tina Wyatt, Robb McClellan and Melissa Morales.

Dr. Shelhamer called the meeting to order at 11:30 a.m.

The Financial Audit Report was presented by Mr. Mike Edgin of Edgin, Parkman, Fleming and
Fleming, PC. Mr. Edgin shared with the Board the financial statements of the governmental
activities, the business-type activities, each major fund and the aggregate remaining fund
information of Education Service Center, Region XIV for the year ended August 31,2020. The
financial statements were presented fairly in all material respects and ended in conformity with
accounting principles generally accepted in the United States of America. Mrs. Barbara Pittman
made the motion to accept the report and Mr. Roger Huber seconded the motion. Dr.
Shelhamer thanked Mr. Edgin for their hard work as well as Mrs. Emily Jeffrey. Motion passed
unanimously. (The Financial Audit Report is attached to and made a part of this record.)
Minutes were approved on a motion by Roger Huber and second by Kay Hamlin.
Motion passed unanimously. (Minutes are attached to and made a part of this record.)

The Board Report was presented by Mrs. Emily Jeffrey and approved on a motion by Barbara
Pittman and second by Roger Huber. Motion passed unanimously. (Board report is attached to
and made a part of this record.)

The Investment Report was presented by Mrs. Emily Jeffrey and approved on a motion by
Barbara Pittman and second by Roger Huber. Motion passed unanimously. (Investment report
is attached to and made a part of this record.)

The First Reading of ESC Localized Policy Manual Update 26 was reviewed. No action
needed.

Mrs. Angie Mendoza stated she had shared the web link for the Board Orientation with the
Board and asked if they had any questions.

Mrs. Angie Mendoza presented the following budget reports: West Head Start Budget, West
Early Head Start, East Head Start, East Early Head Start, and the Early HS Expansion. The
Board was given an opportunity to discuss the budgets and to ask questions Barbara Pittman
made a motion to approve all the Head Start Budgets as presented and Roger Huber seconded
the motion. Motion passed unanimously. (Head Start Budgets are attached to and made a part
of this record.)

Mrs. Angie Mendoza presented the Head Start credit card statement. This is information only
and no action is required.

Mrs. Angie Mendoza presented the Head Start Operational Plan – 1302 Program Operations
Subpart I – Human Resources Management and it was approved on a motion by Kay Hamlin
and second by Barbara Pittman. Motion passed unanimously. (Head Start Operational Plan –
1302 Program Operations Subpart I – Human Resources Management is attached to and made
a part of this record.)

Mrs. Angie Mendoza presented the Head Start Operational Plan – 1302 Program Operations
Subpart C – Child Development Program Services and it was approved on a motion by Kay
Hamlin and second by Barbara Pittman. Motion passed unanimously. (Head Start Operational
Plan – 1302 Program Operations Subpart C – Child Development Program Services is attached
to and made a part of this record.)

Mrs. Angie Mendoza reviewed the Head Start Policies & Procedures with the Board. Don
Ballard made a motion to approve the Policies & Procedures and Roger Huber seconded the
motion. Motion passed unanimously. (Head Start Policies & Procedures are attached to and
made a part of this record.)

Mrs. Angie Mendoza reviewed the Project Summary for Grant 06CH011462 with the Board and
asked for approval. Mr. Roger Huber made a motion to approve and seconded by Mr. Don
Ballard. Motion passed unanimously. (Head Start Project Summary for Grant 06CH011462 is
attached to and made a part of this record.)

Angie presented the Head Start monthly reports which included enrollment/child count,
attendance list, USDA Meals and Snacks, the Director’s Report, School Readiness Data
Analysis, Incident, Region 14 ESC Head Start Policy Council minutes, Program Planning in
Head Start: The Program Planning Cycle, Action for Happiness Calendar, Delegate Information
– Region 15 ESC Policy Council Minutes and Director’s Report. (These items are attached to
and made part of this record.)

Mrs. Mendoza provided training on Head Start Policy Council – Tips for Parents and Families:
What is the Policy Council?

Mr. Fields asked the Board to approve the resignation of Mrs. Kelli Pedone, nurse in CYL.
Mrs. Barbara Pittman made a motion to approve with regrets and Mrs. Kay Hamlin seconded it.
Motion passed unanimously. (Resignation letter is attached to and made a part of this record.)
Mr. Fields called attention to the Election Terms of Barbara Pittman, Don Ballard and Jay
Waller. Filing notices will be published in the newspapers the end of January and the filing
period will be February 1-20.

Mr. Fields wished everyone a Merry Christmas and stated he had mailed a gift to each one of
them.

There being no further business, the meeting was adjourned at 12:33 p.m. on a motion by
Mr. Don Ballard and seconded by Barbara Pittman.