Administration - Board Minutes

MINUTES
August 20, 2020

The Board of Directors of Region XIV Education Service Center met in regular session at 11:30 a.m. on Thursday,
August 20, 2020, at 1850 Highway 351; Abilene, Texas.

Board members present were: Dr. Gene Shelhamer, Keith Watkins, Don Ballard, Jay Waller, Roger Huber,
Barbara Pittman, Sue Pond and Kay Hamlin.

Staff Members present were: Shane Fields, Emily Jeffrey, Angie Mendoza, Melissa Morales, Rose Burks, Emilia
Moreno, Cody Carson, Robb McClellan and Lisa White.

Dr. Shelhamer called the meeting to order at 11:30 a.m.

The Board conducted a Public Hearing on the 2020-2021 budget. No one attended the public hearing;
therefore, the Board received no public comment.

Mr. Fields called for the newly elected board member Sue Pond to take the Oath of Office. Ms. Sue Pond was
administered the Oath of Office by Melissa Morales.

Minutes for the meeting held June 18, 2020 were approved on a motion by Mr. Roger Huber and second by Mrs.
Barbara Pittman. Motion passed unanimously. (Minutes are attached to and made a part of this record.)

The Board Report was presented by Mrs. Emily Jeffrey and approved on a motion by Mr. Keith Watkins and
second by Mr. Don Ballard. Motion passed unanimously. (Board report is attached to and made a part of this
record.)

Mrs. Emily Jeffrey presented the budget amendment and it was approved on a motion by Mr. Roger Huber and
second by Mr. Keith Watkins. Motion passed unanimously. (Budget Amendment is attached to and made a part
of this record.)

Mrs. Jeffrey presented to the Board the Investment Report and was approved on a motion by Mr. Don Ballard
and second by Mr. Jay Waller. Motion passed unanimously. (Investment Report is attached to and made a part
of this record.)

The 2020-2021 Proposed Budget was presented by Mrs. Emily Jeffrey. The budget was approved on a motion by
Mr. Don Ballard and second by Mrs. Barbara Pittman. Motion passed unanimously. (The 2020-2021 Budget is
attached to and made a part of this record.)

Mrs. Emily Jeffrey presented to the Board a Fund Balance Designation to approve anything exceeding 15% of
expenditures will be committed to construction expenditures. The Board was in agreement with this and a
motion was made by Mrs. Barbara Pittman and second by Ms. Sue Pond. Motion passed unanimously. (The
Resolution of Establishing Fund Balance by GASB 54 is attached to and made a part of this record.)

The First Reading of ESC Localized Policy Manual Update 25 was reviewed. No action needed.

Mrs. Angie Mendoza presented the following budget reports: West Head Start Budget, West Early Head Start,
East Head Start, East Early Head Start, and the Early HS Expansion. The Board was given an opportunity to
discuss the budgets and to ask questions. Mr. Roger Huber made a motion to approve all the Head Start
Budgets as presented and Mr. Don Ballard seconded the motion. Motion passed unanimously. (Head Start
Budgets are attached to and made a part of this record.)

Mrs. Angie Mendoza presented the Head Start credit card statement. This is information only and no action is
required.

Mrs. Angie Mendoza presented the Policy & Procedure –1302.47(b)(5)(i)(ii) Safety Practices and asked the board
to approve it. Mrs. Barbara Pittman made a motion to approve and Mr. Jay Waller seconded the motion.
Motion passed unanimously. (Policy & Procedure –1302.47(b)(5)(i)(ii) Safety Practices is attached to and made a
part of this record.)

Mrs. Angie Mendoza presented the Policy & Procedure–1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Safety Procedures and
asked the board to approve it. Ms. Sue Pond made a motion to approve and Mrs. Barbara Pittman seconded the
motion. Motion passed unanimously. (Policy & Procedure–1302.47(b)(7)(i)(ii)(iii)(iv)(v)(vi) Safety Procedures is
attached to and made a part of this record.)

Mrs. Angie Mendoza presented the Policy & Procedure–1302.31(e)(1) Promoting Learning Through Approaches
to Rest and asked the board to approve it. Mr. Keith Watkins made a motion to approve and Mrs. Barbara
Pittman seconded the motion. Motion passed unanimously. (Policy & Procedure–1302.31(e)(1) Promoting
Learning Through Approaches to Rest is attached to and made a part of this record.)

Mrs. Angie Mendoza reviewed with the board Grant 06CH011543 Budget Amendment for playground
equipment and this grant application was approved on a motion by Mr. Jay Waller and seconded by Mr. Keith
Watkins. Motion passed unanimously. (Grant 06CH011543 Budget Amendment is attached to and made a part
of this record.)

Mrs. Angie Mendoza reviewed with the board Grant 06HP000297 Budget Amendment and this grant
amendment was approved on a motion by Mr. Keith Watkins and seconded by Mr. Roger Huber. Motion
passed unanimously. (Grant 06HP000297 Budget Amendment is attached to and made a part of this record.)

Mrs. Angie Mendoza presented to the Board information regarding monthly ERSEA reports including
Enrollment/Child Count, Attendance, USDA, Policy Council minutes, Director’s Report; Communication from the
Secretary; Notice of Award – 06CH011543-01-01; Notice of Award – 06CH011543-01-02; Governance,
Leadership, and Oversight Capacity Screener; Health and Safety Screener; Superintendent Environmental &
Safety Checklist 2020-2021; Actions for Happiness Calendar; Delegate Information – ESC 15. (These items are
attached and made a part of this record.)

Mrs. Mendoza also gave information on EHS Expansion and stated that some school districts were interested
and Region 14 ESC Head Start would be applying. Project Summary was not included as some school districts
are still thinking about it.

Mrs. Mendoza reviewed with the Board the Head Start Governance information and additional training will be
provided next board meeting. Board members were given an opportunity to ask questions and comment on the
information. (Head Start Governance booklet is attached and made a part of this record.)

Mr. Fields asked the Board to approve the resignation of Mrs. Patti Tessen as she has decided to retire. Mr.
Roger Huber made a motion to approve with regrets and Mrs. Barbara Pittman seconded it. Motion passed
unanimously. (Resignation letter is attached to and made a part of this record.)

Mr. Fields presented the Recommendations for Employee Salary /Benefit consideration for the 2020-2021 year.
He asked the Board to approve a 3% salary increase based off the Mid-Point. Mr. Roger Huber made a motion to
approve and Mr. Don Ballard seconded the motion. Motion passed unanimously.

Mr. Fields asked the Board to approve the recommended list of exempt employees for 2020-2021. Mr. Roger
Huber made a motion to approve and Mr. Don Ballard seconded it. Motion passed unanimously. (Exempt
Employee list is attached to and made a part of this record.)

Mr. Fields asked the Board to approve the recommended list of non-exempt employees for 2020-2021. Mr. Don
Ballard made a motion to approve and Mr. Jay Waller seconded it. Motion passed unanimously. (Non-Exempt
Employee list is attached to and made a part of this record.)

Mr. Fields reported that we are still monitoring the AESA Conference to be held in Orlando, Florida on December
2-5, 2020. He stated hopefully we will have solid confirmation that it is still happening soon and we will then
begin making travel reservations.

There being no further business, the meeting was adjourned at 12:56 p.m. on a motion by Mr. Keith Watkins
and seconded by Mr. Jay Waller.

Approved: ___________________________________
Chairman: ___________________________________
Secretary: ___________________________________