Administration - Board Minutes
MINUTES
April 21, 2022


The Board of Directors of Region XIV Education Service Center met in regular session at 11:33 a.m. on
Thursday, April 21, 2022, at 1850 Highway 351; Abilene, Texas.

Board members present were: Dr. Gene Shelhamer, Mr. Don Ballard, Mr. Jay Waller, Ms. Sue Pond, and
Dr. Barry Hoefer.

Staff Members present were: Shane Fields, Emily Jeffrey, Angie Mendoza, Melissa Morales, Cody
Carson, Emilia Moreno, and Rose Burks.

Minutes of the regular meeting on February 17, 2022 were approved on a motion by Mr. Don Ballard
and second by Ms. Sue Pond. Motion passed unanimously. (Minutes are attached to and made a part of
this record.)

Minutes of the special called meeting on February 22, 2022 were approved on a motion by Mr. Don
Ballard and second by Mr. Jay Waller. Motion passed unanimously. (Minutes are attached to and made a
part of this record.)

The Board Report was presented by Ms. Emily Jeffrey and approved on a motion by Mr. Jay Waller and
second by Ms. Sue Pond. Motion passed unanimously. (Board Report is attached to and made a part of
this record.)

Ms. Emily Jeffrey presented the Investment Report and it was approved on a motion by Ms. Sue Pond
and second by Dr. Barry Hoefer. Motion passed unanimously. (Investment Report is attached to and
made a part of this record.)

Mr. Fields presented to the board an Interlocal Participation Agreement (IPA) from TASB and asked the
board to approve it. Dr. Hoefer made a motion to approve the Interlocal Participation Agreement and
Mr. Jay Waller seconded the motion. Motion passed unanimously. (TASB – Interlocal Participation
Agreement (IPA) is attached to and made a part of this record.)

Mr. Fields presented to the board a Master Interlocal Agreement from Region 11 ESC and asked the
board to approve it. Mr. Don Ballard made a motion to approve the Master Interlocal Agreement from
Region 11 ESC and Mr. Jay Waller seconded the motion. Motion passed unanimously. (Master
Interlocal Agreement from Region 11 ESC is attached to and made a part of this record.)

 Mr. Fields addressed the board regarding a one-time retention stipend of 4% to our staff to retain them
for the year 2022-2023 due to the competitive nature of the market.  He stated the funds are available
and the board agreed to this being based on their 2022 salaries.  Emily will get the numbers worked out
and will present this to the board again at our next board meeting in June. No action was taken. 
Mr. Fields presented to the Board the 2022-2023 ESC Calendar and stated that the Regional Advisory
Committee had approved the calendar at the last meeting. Ms. Sue Pond made a motion to approve the
2022-2023 ESC Calendar as presented and Dr. Barry Hoefer seconded the motion. Motion passed
unanimously. (2022-2023 ESC Calendar is attached to and made a part of this record.)

Mr. Fields recommended to the Board that we continue to use Edgin, Parkman, Fleming and Fleming, PC
for our annual financial audit. The Letter of Engagement was approved on a motion by Ms. Sue Pond
and second by Mr. Jay Waller. Motion passed unanimously. (Letter of Engagement is attached to and
made a part of this record.)

Mrs. Angie Mendoza presented the following budget reports: West Head Start Budget, West Early Head
Start, East Head Start, East Early Head Start, and the Early HS Expansion. The Board was given an
opportunity to discuss the budgets and to ask questions. Mr. Don Ballard made a motion to approve all
the Head Start Budgets as presented and Mr. Jay Waller seconded the motion. Motion passed
unanimously. (Head Start Budgets are attached to and made a part of this record.)

Mrs. Angie Mendoza presented the Head Start credit card statement. This is information only and no
action is required.

Mrs. Angie Mendoza reviewed the reauthorization of the 2022-2023 Early Head Start Expansion Grant
#06HP000297 and it was approved on a motion by Dr. Barry Hoefer and second by Ms. Sue Pond.
Motion passed unanimously. (2022-2023 Early Head Start Expansion Grant #06HP00297 application is
attached to and made a part of this record.)

Mrs. Angie Mendoza presented to the Board the Head Start Community Assessment for 2021-2022.
The Board was given an opportunity to discuss the Community Assessment and to ask questions.
Mr. Jay Waller made a motion to approve and Dr. Barry Hoefer seconded the motion. Motion passed
unanimously. (The Community Assessment for 2021-2022 is attached to and made a part of this record.)
Mrs. Angie Mendoza reviewed the Training and Technical Assistance Plan for 2022-2023 to the Board.
The Training and Technical Assistance Plan was approved on a motion by Ms. Sue Pond and seconded by
Mr. Jay Waller. Motion passed unanimously. (Training and Technical Assistance Plan is attached to and
made a part of this record.)

Mrs. Angie Mendoza presented the Program Self-Assessment results for Program Year 2021-2022 to the
Board and it was approved on a motion by Mr. Don Ballard and seconded by Dr. Barry Hoefer. Motion
passed unanimously. (Program Self-Assessment results are attached to and made a part of this record.)
Mrs. Angie Mendoza presented the Head Start Program Improvement Plan for 2022-2023 to the Board
and it was approved on a motion by Ms. Sue Pond and seconded by Dr. Barry Hoefer. Motion passed
unanimously. (Head Start Program Improvement Plan is attached to and made a part of this record.)
Mrs. Angie Mendoza reviewed the Request for Reduction & EHS Conversion (draft) (Delegate ESC 15)
Grant Summary #06CH011462 and it was approved on a motion by Mr. Jay Waller and second by Mr.
Don Ballard. Motion passed unanimously. (Request for Reduction & EHS Conversion (Delegate ESC 15)
Grant Summary #06CH011462 is attached to and made a part of this record.)

Mrs. Angie Mendoza reviewed the Head Start Program Goals for Grant #06CH011462 and it was
approved on a motion by Dr. Barry Hoefer and second by Ms. Sue Pond. Motion passed unanimously.
(Head Start Program Goals for Grant #06CH011462 is attached to and made a part of this record.)

Mrs. Angie Mendoza reviewed the Head Start Program Goals for Grant #06CH011543 and it was
approved on a motion by Mr. Don Ballard and second by Mr. Jay Waller. Motion passed unanimously.
(Head Start Program Goals for Grant #06CH011543 is attached to and made a part of this record.)
Angie presented to the Board information regarding ERSEA monthly reports including enrollment/child
count, attendance, USDA, Director’s Report, Policy Council minutes, Health & Safety Committee Report,
ACF Letter, Early Childhood Data System (ECDS) BOY 2021-2022, NHSA – The Head Start Advantage,
Head Start – ECLKC – Foundations for Excellence, Head Start – ECLKC – Equity Considerations for ERSEA,
Head Start –ECLKC- What Access and Equity Mean to ERSEA, Services to Pregnant Women and Expectant
Families in Early Head Start, Is the United States Your New Home?, Benefits of Being Bilingual, Language
at Home and in the Community, OHS – Cares Act Oversight Study, NHSA – Head Start Insider, NHSA in
Action, Action Calendar, Delegate Information – Region 15 ESC including Policy Council Minutes,
Director’s Report and Monthly Financial Statements. (These items are attached and made a part of this
record.)

Mrs. Angie Mendoza shared training information on Health Services Competencies and the Federal
Review.

Mr. Fields asked the board to approve the employment of Mary “Katie” Snyder, Temporary Mental
Health Consultant; Jessica Locke, Temporary Health Support Services; Valerie Roper, McKinney-Vento
Homeless Consultant; Kevin Hill, Director of Technology and Mary Wines, Dyslexia and Related Disorders
Consultant. The employmens were approved on a motion by Mr. Jay Waller and second by Dr. Barry
Hoefer. Motion passed unanimously. (Resumes are attached to and made a part of this record.)
Mr. Fields asked the board to approve the resignations of Sherrie Whittenburg as High Impact Tutor
Consultant in CCSI. The resignation was approved with deep regrets on a motion by Ms. Sue Pond and
second by Mr. Don Ballard. Motion passed unanimously. (Resignation letter is attached to and made a
part of this record.)

Mr. Fields asked the board to take no action on the letter of resignation from Larry Smith as he has
agreed to stay employed for a while longer.

Mr. Fields spoke to the board about a request made by our neighbors behind us regarding the possibility
of purchasing some land acreage that we have adjacent to their property. They would like to have the
first option to buy if we ever decide to sell.

There being no further business, the meeting was adjourned at 12:59 p.m. on a motion by Mr. Jay
Waller and second by Ms. Sue Pond.