Administration - Board Minutes

MINUTES
June 18, 2020

The Board of Directors of Region XIV Education Service Center met in regular session at 11:30 a.m. on
Thursday, June 18, 2020, at 1850 Highway 351; Abilene, Texas.

Board members present were: Dr. Gene Shelhamer, Don Ballard, Kay Hamlin, Keith Watkins, Barbara
Pittman and Roger Huber.

Staff Members present were: Shane Fields, Emily Jeffrey, Angie Mendoza, Melissa Morales, and Rose
Burks.

Dr. Shelhamer called the meeting to order at 11:30 a.m.
Mr. Fields called for the newly elected board members to take their Oath of Office. Mr. Roger Huber
and Mr. Keith Watkins were administered the Oath of Office by Melissa Morales.

Dr. Shelhamer called for re-organization of the Board and Keith Watkins made a motion to approve
followed by a second by Don Ballard to leave officers as currently appointed which includes: Dr.
Shelhamer as Chairman, Roger Huber as Vice-Chairman and Barbara Pittman as Secretary. Motion
passed unanimously.

Minutes were approved on a motion by Roger Huber and second by Barbara Pittman.
Motion passed unanimously. (Minutes are attached to and made a part of this record.)

The Annual Evaluation Report was given by the following superintendents:
Mr. Bob Spikes, Superintendent of Lueders-Avoca CISD
Mr. Joey Light, Superintendent of Wylie ISD
Mr. Keith Watkins made a motion to approve the reports for the 2019-2020 ESC Annual Evaluation and
Mrs. Barbara Pittman seconded the motion. Motion passed unanimously.

The Board Report was presented by Mrs. Emily Jeffrey and approved on a motion by Mr. Don Ballard
and second by Mr. Roger Huber. Motion passed unanimously. (Board report is attached to and made a
part of this record.)
The Budget Amendment was presented by Mrs. Emily Jeffrey and approved on a motion by Mr. Roger
Huber and second by Mrs. Barbara Pittman. Motion passed unanimously. (Board report is attached to
and made a part of this record.)

Mrs. Angie Mendoza presented the following budget reports: West Head Start Budget, West Early Head
Start, East Head Start, East Early Head Start, and the Early HS Expansion. The Board was given an
opportunity to discuss the budgets and to ask questions. Mr. Keith Watkins made a motion to approve
all the Head Start Budgets as presented and Mrs. Kay Hamlin seconded the motion. Motion passed
unanimously. (Head Start Budgets are attached to and made a part of this record.)
Mrs. Angie Mendoza presented the Head Start credit card statement. This is information only and no
action is required.

Mrs. Angie Mendoza presented the Policy & Procedure –1302.61(b)(c) & 1302.63 Documentation
Process for Children with Disabilities (EHS) and asked the board to approve it. Mr. Roger Huber made a
motion to approve and Mrs. Barbara Pittman seconded the motion. Motion passed unanimously.
(Policy & Procedure –1302.61(b)(c) & 1302.63 Documentation Process for Children with Disabilities
(EHS) is attached to and made a part of this record.)
Mrs. Angie Mendoza presented the Policy & Procedure–1302.33(a)(1)(2)(3)(4); 1302.61; 1302.63
Disability – Child Screening and Assessments and asked the board to approve it. Mr. Don Ballard made a
motion to approve and Mr. Keith Watkins seconded the motion. Motion passed unanimously. (Policy &
Procedure 1302.33(a)(1)(2)(3)(4); 1302.61; 1302.63 Disability – Child Screening and Assessments is
attached to and made a part of this record.)
Mrs. Angie Mendoza presented the Policy & Procedure–1302.41(a)(b)(1)(2) Health Care Tracking
Component and asked the board to approve it. Mr. Roger Huber made a motion to approve and Mr.
Don Ballard seconded the motion. Motion passed unanimously. (Policy & Procedure 1302.41(a)(b)(1)(2)
Health Care Tracking Component is attached to and made a part of this record.)
Mrs. Angie Mendoza reviewed with the board Grant 06CH011462 Supplemental Grant for playground
equipment and this grant application was approved on a motion by Mrs. Barbara Pittman and seconded
by Mr. Keith Watkins. Motion passed unanimously. (Grant 06CH011462 Supplemental Grant is
attached to and made a part of this record.)
Mrs. Angie Mendoza reviewed with the board Grant 06HP000297 Budget Amendment and this grant
amendment was approved on a motion by Mrs. Barbara Pittman and seconded by Mr. Keith Watkins.
Motion passed unanimously. (Grant 06HP000297 Budget Amendment is attached to and made a part of
this record.)
Mrs. Angie Mendoza presented to the Board information regarding monthly reports including
enrollment/child count, attendance, USDA, Policy Council minutes, Director’s Report – Parent University
and Human Resources, Communication from the Secretary, OHS – Full Enrollment Policy Questions and
Answers, Head Start Program Facts Fiscal Year 2019, Health Implementation Plan, Availability Calendar,
Parent’s Guide to Digital Tools, Supporting Food Security for Families, Action for Happiness Calendar –
June 2020, Delegate Information – Region 15 ESC (Policy Council Minutes and Director’s Report).
(These items are attached and made a part of this record.)
Angie Mendoza shared training information on ERSEA Strategies During a Pandemic.
Mr. Fields asked the board to approve the employment of Crystal Althof, Curriculum Consultant and
Mr. Vince Moore, Advanced Academics Consultant. The employments were approved on a motion by
Keith Watkins and second by Don Ballard. Motion passed unanimously. (Resumes are attached to and
made a part of this record.)
Mr. Fields reminded the board that our retirement reception will be held after our next board meeting
on August 20, 2020 from 2:00-3:30 p.m.
Mr. Fields reported that the TAESC Conference in November was postponed to November 2021.
The AESA Conference will be held in Orlando, Florida on December 2-6, 2020. Please let us know if you
would like to attend so Melissa can complete the registration.

There being no further business, the meeting was adjourned at 12:58 p.m. on a motion by Mr. Keith
Watkins and seconded by Mr. Don Ballard.