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Administration - Board Minutes
MINUTES
June 21, 2018

The Board of Directors of Region XIV Education Service Center met in regular session at 11:30 a.m. on Thursday, June 21, 2018, at 1850 Highway 351; Abilene, Texas.

Board members present were:  Dr. Gene Shelhamer, Don Ballard, Kay Hamlin, Keith Watkins, Sue Pond and Roger Huber.

Staff Members present were:  Ronnie Kincaid, Emily Jeffrey, Angie Mendoza, Melissa Morales, Rose Burks, Emilia Moreno, and Lisa White. 

Guest present:  Mr. Shane Fields and Mr. Jay Waller

Dr. Shelhamer called the meeting to order at 11:30 a.m. 

Dr. Shelhamer called for re-organization of the Board and Sue Pond made a motion to approve followed by a second by Keith Watkins to leave Dr. Shelhamer as Chairman, Roger Huber as Vice-Chairman and Barbara Pittman as Secretary.  Motion passed unanimously.  

Minutes were approved on a motion by Keith Watkins and second by Roger Huber.  
Motion passed unanimously. (Minutes are attached to and made a part of this record.)

The Annual Evaluation Report was given by the following superintendents:

Mr. Jason Cochran, Superintendent of Eastland ISD
Mrs. Patti Blue, Superintendent of Gustine ISD
Mr. Joey Light, Superintendent of Wylie ISD

Ms. Sue Pond made a motion to approve the reports for the 2017-2018 ESC Annual Evaluation and             Mr. Roger Huber seconded the motion.  Motion passed unanimously.

The Board Report was presented by Mrs. Emily Jeffrey and approved on a motion by Mr. Keith Watkins and second by Ms. Sue Pond.  Motion passed unanimously.  (Board report is attached to and made a part of this record.)

The Budget Amendments were presented by Mrs. Emily Jeffrey and approved on a motion by Ms. Sue Pond and second by Mr. Keith Watkins.  Motion passed unanimously.  (Budget amendments are attached to and made a part of this record.)

Mr. Kincaid asked the board to approve the ratification of inter-local contracts #308VRS263 with the Texas Workforce Commission and #3851 with Texas Education Agency.  The inter-local contracts were ratified on a motion by Mr. Roger Huber and second by Mr. Don Ballard.  Motion passed unanimously. (Inter-local contracts #3808VRS263 and #3851 are attached to and made a part of this record.)

Mrs. Angie Mendoza presented the following budget reports:  West Head Start Budget, West Early Head Start, East Head Start, East Early Head Start, and the Early HS Expansion. The Board was given an opportunity to discuss the budgets and to ask questions.  Mr. Keith Watkins made a motion to approve all the Head Start Budgets as presented and Ms. Sue Pond seconded the motion.  Motion passed unanimously.  (Head Start Budgets are attached to and made a part of this record.)
Mrs. Angie Mendoza presented the Head Start credit card statement.  This is information only and no action is required. 
Mrs. Angie Mendoza reviewed COLA Grant 06CH010075 West Head Start with the board and this grant application was approved on a motion by Ms. Sue Pond and seconded by Mr. Roger Huber.   Motion passed unanimously.  (West Head Start Grant 06CH010075 is attached to and made a part of this record.)

Mrs. Angie Mendoza reviewed COLA Grant 06CH7152 East Head Start with the board and this grant application was approved on a motion by Ms. Sue Pond and seconded by Mr. Roger Huber.   Motion passed unanimously.  (East Head Start Grant 06CH7152 is attached to and made a part of this record.)

Mrs. Angie Mendoza reviewed COLA Grant 06HP010024 Early Head Start West with the board and this grant application was approved on a motion by Mr. Don Ballard and seconded by Ms. Sue Pond.   Motion passed unanimously.  (Early Head Start West Grant 06HP010024 is attached to and made a part of this record.)

Mrs. Angie Mendoza presented information on a new assessment that will be used, CLI Engage CIRCLE Progress Monitoring system and asked the board for approval.  Mr. Roger Huber made a motion to approve and second by Mrs. Kay Hamlin.  Motion passed unanimously.  (CLI Engage CIRCLE Progress Monitoring System information is attached to and made a part of this record.)

Mrs. Angie Mendoza presented the Corrective Action Plan – Grant #06CH7152 (Comanche) with the Board and stated this is the final copy that will be submitted to the Office of Head Start.  The Corrective Action Plan was approved on a motion by Keith Watkins and seconded by Don Ballard.  Motion passed unanimously.  (Corrective Action Plan – Grant #06CH7152 (Comanche) is attached to and made a part of this record.)

Mrs. Angie Mendoza presented the Policy & Procedure – 1302.102(d)(1) Reporting Systems and asked the board to approve it.  Mr. Don Ballard made a motion to approve and Ms. Sue Pond seconded the motion.  Motion passed unanimously.  (Policy & Procedure - 1302.102(d)(1) Reporting Systems is attached to and made a part of this record.)

Mrs. Angie Mendoza presented the 2017-2018 Self-Assessment Results Summary report to the Board.  There were no questions.  Ms. Sue Pond made a motion to approve and Roger Huber seconded the motion.  Motion passed unanimously.  (Self-Assessment Results Summary Report is attached to and made a part of this record).

Mrs. Angie Mendoza presented the Program Improvement Plan for 2018-2019 and asked the board for approval.  The Program Improvement Plan was approved on a motion by Mr. Roger Huber and second by Mr. Keith Watkins.  Motion passed unanimously.  (The Program Improvement Plan for 2018-2019 is attached to and made a part of this record.)

Mrs. Mendoza presented the Training and Technical Assistance Plan for 2018-2019 and asked the board for approval.  The Training Plan was approved on a motion by Mr. Don Ballard and second by Mr. Roger Huber.  Motion passed unanimously.  (The Training and Technical Assistance Plan for 2018-2019 is attached to and made a part of this record.)



Mrs. Angie Mendoza presented to the Board information regarding monthly reports including enrollment/child count, attendance, USDA, Policy Council minutes for ESC 14 and ESC 15, Notice of Grant Award #7152, the Director’s Report for ESC 14 and ESC 15, the Availability Calendar for Federal Review, the FY 2018 Head Start Funding increase, the Corrective Action Plan (Hamlin), changes in personnel and Training including: Head Start Advisory Committees, Benefits of Head Start and Caring for Our Children – Active Supervision.   (These items are attached and made a part of this record.)

Mr. Kincaid recommended the acceptance of the resignation of Angie Kenley, Curriculum Consultant in CCIS; Sara Crow, Technology Consultant in CTS; Sandra Carter, P/T ACP Consultant; and long-time board member Mrs. Francene Allen-Noah. Mr. Roger Huber made a motion with regrets to approve and Mr. Keith Watkins seconded the motion.  Motion passed unanimously. (Resignation letters are attached to and made a part of this record.)

Mr. Kincaid asked the board to approve the employment of Alan Richey, Part Time Field Services Agent/School Board Trainer; Suzanne McGuire, Special Education Early Childhood Consultant and Alison Garza, Head Start Consultant.  The employments were approved on a motion by Keith Watkins and second by Sue Pond.  Motion passed unanimously.  (Resumes are attached to and made a part of this record.)
Mr. Kincaid reminded the board that our retirement reception will be held after our next board meeting on August 16, 2018 from 2:00-3:30 p.m.
Mr. Kincaid reported that the AESA Conference will be held in Colorado Springs, CO on November 28- December 2, 2018.  He urged the Board to attend and asked them to please let us know if you will not be going.

Mr. Kincaid stated that we have been approached about the possibility of selling some of our land to an individual that would like to open a Braum’s restaurant.  Mr. Kincaid stated he has a meeting set up for next Tuesday, June 26th.  More to come on this.

Mr. Kincaid stated that we are very busy at the Service Center right now as we have lots of workshops going on right now.

Dr. Shelhamer called the board into executive session at 12:35 p.m. to discuss the new Executive Director’s salary and benefits package and called it back into regular session at 1:08 p.m.  Mrs. Sue Pond made a motion to approve a yearly salary of $187,000 for the new Executive Director and it was seconded by Mr. Keith Watkins.  Motion passed unanimously. 

There being no further business, the meeting was adjourned at 1:09 p.m. on a motion by Mr. Keith Watkins and seconded by Mr. Don Ballard.

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