MINUTES
April 18, 2013
The Board of Directors of Region XIV Education Service Center met in regular session at 11:30 a.m. on Thursday, April 18, 2013, at 1850 Highway 351; Abilene, Texas.
Board members present were: Dr. Gene Shelhamer, Larry LeFevre, Patsy Hamric, Barbara Pittman, Francene Allen-Noah, Keith Watkins and Roger Huber.
Staff Members present were: Ronnie Kincaid, Lenora Peterson, Ken Thompson, Robb McClellan, Melissa Morales, Rose Burks, Emilia Moreno, Angie Mendoza, Susan Graham and Tamara McGaughey.
Minutes were approved on a motion by Barbara Pittman and second by Pat Hamric.
Motion passed unanimously. (Minutes are attached to and made a part of this record.)
The Board Report was presented by Mr. Ken Thompson and approved on a motion by Francene Allen-Noah and second by Keith Watkins. Motion passed unanimously. (Board report is attached to and made a part of this record.)
Mr. Thompson presented a budget amendment and was approved on a motion by Keith Watkins and second by Barbara Pittman. Motion passed unanimously. (Budget Amendment is attached to and made a part of this record.)
Mr. Thompson presented the Investment Report and was approved on a motion by Francene Allen-Noah and second by Larry LeFevre. Motion passed unanimously. (Investment Report is attached to and made a part of this record.)
Dr. Shelhamer called the Board into executive session at 11:40 a.m. The Board interviewed Mr. Roger Huber for the vacancy on the board for Place 6. This appointment fills the remainder of term for Abilene left vacant by the death of Dr. Herman Schaffer.
Dr. Shelhamer called the Board back into regular session at 11:47 a.m.
Ms. Francene Allen-Noah made a motion to appoint Mr. Roger Huber to the vacancy on the board for Place 6 and second by Barbara Pittman. Motion passed unanimously.
(The Certified Agenda of Closed/Executive Session form is attached to and made a part of this record.)
Dr. Shelhamer called for the newly appointed board member to take his Oath of Office. Melissa Morales administered the Oath of Office to Mr. Roger Huber. The Statement of Officer and Oath of Office were filed with the Secretary of State on April 18, 2013.
Several Inter-local Agreement to join NCPA were presented by Mr. Ronnie Kincaid. Francene Allen-Noah made a motion to approve and it was seconded by Pat Hamric. Motion passed unanimously. (NCPA Inter-local agreement are attached to and made a part of this record.)
Authority was given to Mr. Kincaid to sign the NCPA Inter-local Agreements as we receive them on a motion by Francene Allen-Noah and second by Barbara Pittman.
Mr. Kincaid presented to the Board the 2013-2014 ESC Calendar and stated that the Regional Advisory Committee had approved the calendar at last meeting. Mr. Keith Watkins made a motion to approve the 2013-2014 ESC Calendar as presented and Mr. Larry LeFevre seconded the motion. Motion passed unanimously. (2013-2014 ESC Calendar is attached to and made a part of this record.)
Head Start Budget was presented by Mrs. Lenora Peterson. The Board was given an opportunity to discuss the budget and to ask questions. Ms. Francene Allen-Noah made a motion to approve the Head Start Budget as presented and Mr. LeFevre seconded the motion. Motion passed unanimously. (Head Start Budget is attached to and made a part of this record.)
Mrs. Lenora Peterson presented the Early Head Start Budget. The Board was given an opportunity to discuss the budget and to ask questions. Mrs. Barbara Pittman made a motion to approve and Francene Allen-Noah seconded the motion. Motion passed unanimously. (Early Head Start Budget is attached to and made a part of this record.)
Mrs. Lenora Peterson presented the Head Start credit card statement. This is information only and no action is required.
Mrs. Lenora Peterson presented the Community Assessment (CA) to the Board. The future of Home Based and center based opportunities were discussed. Table F.5 of the Community Assessment indicates that the past four school years, Home Based has not maintained a waiting list and has struggled to maintain its funded enrollment. For the 2013-2014 school year, students currently in the Home Based program will move on to kindergarten or have an opportunity to attend center based Head Start in Stamford or Haskell. Home Based for Jones and Haskell County will be cut due to low numbers. The Board Chairperson suggested that with the sequestration (budget cuts), now is a good time to cut the program. Mr. Larry LeFevre made a motion to approve the Community Assessment and cut Home Based program. Francene Allen-Noah seconded the motion. Motion passed unanimously. (Community Assessment is attached to and made a part of this record).
Mrs. Lenora Peterson presented the Self-Assessment Results Summary report to the Board. There were no questions. Mr. Larry LeFevre made a motion to approve and Francene Allen-Noah seconded the motion. Motion passed unanimously. (Self-Assessment Results Summary Report is attached to and made a part of this record).
Mrs. Lenora Peterson presented the Strategic Planning/Program Improvement Plan to the Board. The Board was given an opportunity to discuss the Strategic planning, Program Improvement Plan, to ask questions and to give input. There were no questions. Ms. Francene Allen-Noah made a motion to There were no questions. Ms. Francene Allen-Noah made a motion to approve and Ms. Barbara Pittman seconded the motion. Motion passed unanimously. (Strategic Planning/Program Improvement Plan is attached to and made a part of this record).
Mrs. Lenora Peterson presented to the Board the ERSEA Policy and Procedure 1305. The Board was given an opportunity to discuss the ERSEA Policy & Procedure and to ask questions. Barbara Pittman made a motion to approve and Francene Allen-Noah seconded the motion. Motion passed unanimously. (The ERSEA Policy and Procedure 1305 is attached to and made a part of this record.)
Mrs. Lenora Peterson presented the Training Plan Summary for 2013-2014. The Board was given an opportunity to discuss the 2013-2014 Training Plan Summary and to ask questions. Mr. Keith Watkins made a motion to approve and was seconded by Mr. Larry LeFevre. Motion passed unanimously. (Training Plan Summary for 2013- 2014 is attached to and made a part of this record).
Mrs. Lenora Peterson presented the Head Start/Early Head Start Grant Project Summary for 2013-2014. The Board was given an opportunity to discuss the grant project summary and to ask questions. Francene Allen-Noah made a motion to approve and Pat Hamric seconded the motion. Motion passed unanimously. (Head Start Grant Project Summary is attached to and made a part of this record).
Mrs. Lenora Peterson presented the Emergency Preparedness Plan and the Board was given an opportunity to discuss the Emergency Preparedness Plan and to ask questions. Mr. Roger Huber made a motion to approve and was seconded by Mrs. Barbara Pittman. Motion passed unanimously. (Emergency Preparedness Plan is attached to and made a part of this record).
Lenora presented to the Board information regarding monthly reports including enrollment/child count, attendance, USDA, the Director’s Report, Credentialing Requirements for Head Start Staff and Communication and Guidance. (These items are attached and made a part of this record.)
Lenora reviewed training website with the Board. She asked that they Google ecklc and the link would appear. No action required.
Mr. Kincaid asked for approval on the resignations/retirements of Virginia Mosier, Phyllis Baum, Randy Deming and Donna Ray. Ms. Francene Allen-Noah made a motion to approve and Mr. Huber seconded the motion. Motion was passed unanimously. (Letters of resignation/retirement are attached to and made a part of this record).
Mr. Kincaid asked the Board to look at their calendars as we will need to move the August board meeting to August 16, 2013. This will be held on the same day as our retirement reception in order for it to be more convenient for you to attend.
Mr. Kincaid discussed legislative issues. He stated that no bills have been passed affecting the Service Center. Representative Keffer gave some kind words about ESCs on the House Floor and Mr. Kincaid stated he has sent him his gratitude and appreciation via mail, and email. House Bill 5 is the big push right now.
Mr. Kincaid shared the plans for the proposed road that the City would like to build through our property. We are awaiting the appraisal of the land to submit to the City and come up with an agreeable selling price. We hope to make enough money to use towards the Grimes Building improvements.
Mr. Kincaid shared the floor plan of the Grimes Building and what we want to reconstruct to meet our needs. This building will give us 8 more meeting rooms and will house ACP Program and Testing Center. There is a big gymnasium size room that could eventually be turned into an additional 4 meeting rooms. We are not sure of the cost to remodel this building as of yet. Mr. Kincaid offered to take the Board on a tour after lunch if anyone wanted to go.
There being no further business, the meeting was adjourned at 12:47 p.m. on a motion by Ms. Francene Allen-Noah and seconded by Mrs. Barbara PIttman.
